Please Note: These instructions were written specifically for Microsoft Outlook 2010 on a Hosted Desktop UK computer, therefore screenshots and prompts may not be exactly representative if you are using a different version of Outlook with your own computer.

1 - In Outlook, click the ‘File’ tab.


2 - Click on ‘Automatic Replies’.


3 - Select ‘Send Automatic Replies’.


4 - If required, you can specify a time range during which the Automatic Replies will be sent. If this is not set, Automatic Replies will be sent from now until when you disable them.


5 - Enter the message which you would like to be automatically sent to people inside your organisation. You can format the font, size, style and layout of this message using the the text formatting buttons (as ringed below).


6 - Click the ‘Outside My Organisation’ tab, and enter the message which you would like to be automatically sent to people outside your organisation. You can format the font, size, style and layout of this message using the the text formatting buttons (as ringed below). Then click ‘Ok’.


7 -Return to your Outlook Inbox and you will see that a yellow banner has appeared near the top of your Outlook screen stating ‘Automatic replies are being sent for this account’. When you wish to turn Automatic Replies off, click the ‘Turn Off’ button within this banner.